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Data Protection – Your company’s best friend

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Having a business without an effective backup system is a lot like living with a gambling addiction – you can roll the dice as many times as you want, but ultimately it all ends in loss.

Below I will give two examples of why you, the individual or business owner, need to make sure you are prepared for the worst.

Why are backups so important to the individual?

Let me set the scene… It’s a Thursday evening and you are eagerly awaiting that first drink. You bolt out of the office, laptop in hand, bag on back. You settle down in the local pub for what you intend will be just the one drink, but somehow you end up taking a cab home at closing. You awake the next morning to find that not only have you forgotten much of the detail from the previous night’s adventures, but you’ve also misplaced your company laptop. For some reason, you have declined the IT department’s advances to provide various backup solutions, some of which include the ability to track down a device, or even erase the data on it if lost or stolen. Stumbling out of bed, you know that your day is going to be one of mockery, but also one of severe discipline and even potential job loss. After all, you did just lose all of your client data for your area of the business, as well as your sales advantages.

The above scenario is a true story about one of my good friends, although fortunately on returning to the bar, the laptop had been handed in, so all was not lost. And whilst this scenario may not resonate with everyone, it’s safe to say that no matter how your story begins, it could end with a similar fear or actual loss in the end.

Why are backups important to your business as a whole?

When you, or your boss, decided to venture out into the wild with the idea of starting a new business, I’ve no doubt that the vision was to distinguish yourself from the competition, whilst at the same time becoming a financial success. So how can a backup save you from failing to deliver on your businesses aspirations?

Imagine you have just completed ground-breaking statistical research, using some of the finest computer hardware in the city. After receiving praise from your peers, you prepare yourself to pitch your findings to potential investors the next day. Upon arrival to the building the following morning, full of hopes and dreams, you find that by some random act of Zeus, your building was struck by lightning. With a third of your hardware down and two of your servers fried, you are left with the deafening sound of failure.

You think of a cunning plan to send your drives to the best data recovery specialists in town and postpone the meeting you had so eagerly prepared for. During this time, you find out that one of your competitors has accomplished a near exact replica of what you had achieved first and has organised a meet with the same investors. Your drives come back a few weeks later, having spent thousands of pounds to extract any morsel of data possible. It’s not all there. Even if it was, the competition has beat you to the next big thing and all you are left with is a failed advantage and your company ledger in the red.

Although my approach to the ‘importance of backup’ may seem dramatic and in jest, these things do happen on a regular basis around the world. If Captain Intelligence in the above scenario had invested a portion of his company’s money into a cloud backup, the data would have been accessible anywhere in the world and could have been restored to any other system, saving him time and a huge loss.

When it comes to data protection, you should ensure that you are doing everything you can to have a stable and reliable backup solution that suits your business needs. In my next article I will cover some of these options for all users, ranging from the smallest of start-ups to the corporate world.

Priority One – IT Security

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Jon Abbott

With more than 15 years experience researching, testing and evaluating the latest technologies, Jon is able to advise clients and readers on how to improve system efficiency and keep up with the latest technology.

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